Your guide to making the right venue choice for your event
Why It’s Crucial to Ask the Right Questions
A venue isn’t just a space—it should meet every requirement for your event. Asking the right questions can help you make informed and confident decisions.
Top Questions You Need to Ask Before Booking a Venue
Here are the essential questions you should ask before committing to a venue:
- What’s included in the rental fee? Does the cost cover furniture, AV equipment, or setup/cleanup services?
- What are the payment terms? What are the deposit requirements, and when is the final payment due?
- What’s the cancellation or refund policy? What is the venue’s cancellation or refund policy, and how does it impact your budget?
- Are there vendor restrictions? Some venues have exclusive catering or decor partnerships.
- What’s the maximum capacity? Ensure the venue can comfortably host your guests while meeting safety requirements.
- Are there time restrictions? Ask about setup, breakdown, and event end times to plan your schedule effectively.
Personalizing Your Experience
Go beyond the basics and explore how the venue can enhance your event with these custom features:
- Is the layout flexible for your desired setup?
- Can the space accommodate entertainment, like live bands or DJs?
- Does the venue offer onsite support, such as coordinators or tech teams?
Visit the Venue Before Booking: Pro Tip
Photos and videos are helpful, but nothing compares to experiencing the venue in person. Be sure to assess parking, accessibility, and ambiance.
The Claridge Advantage: Simplifying Venue Selection
Claridge simplifies your venue selection with transparent and flexible options. Our expert team is here to guide you through every decision.
